Data Protection Policy
The League holds a variety of personal data on participants in the League. This information is divided into the categories listed below: for each category, details are given of the sources from which it is obtained, the purposes for which it is used, and how long it is retained.
Your rights under this policy
You have the right to expect that the data we hold about you is stored securely, and is used only for the purposes stated.
You have the right to obtain a full listing of the personal data we hold about you. To request such a listing, you should contact by email, or by post at the address shown on the Full Contacts page; the listing will be sent to you as soon as possible, and within 4 weeks of the request being received.
You have the right to request that all the personal data we hold about you should be deleted. To make such a request, you should contact by email, or by post at the address shown on the Full Contacts page; subject to the following provisos, your data will be deleted as soon as possible, and within 4 weeks of the request being received.
- If you are the only contact we have for a club or team that is currently active in the League, we reserve the right to request the details of an alternative contact before removing yours.
- In the case of historical performance data, the details of your performances will continue to be recorded, and where appropriate will be included in the information available on the website. However, your name will be changed to "Redacted #n", where n is a number; we will keep a list showing which name corresponds to which number, and this list will only be used to reinstate your name should you subsequently change your mind.
- If you have been fined or suspended due to a disciplinary infraction, we reserve the right to retain the information regarding the offence, and the sanction imposed, for as long as we deem necessary.
The personal data held by the League
Names, addresses, email addresses and phone numbers of committee members
Supplied by committee members when they join the committee, and when the information changes.
Email addresses are held on our web domain supplier's database, in order to map them to job-specific aliases and distribution lists.
Used to contact members of the committee.
Names and email aliases of committee members who hold specific roles are freely available on the website. Their addresses and phone numbers are held on our website server, but are only available to people who register as users of the site and log in.
Retained until the person ceases to be a committee member.
Names, addresses, email addresses and phone numbers of club officers (secretary, alternate contact(s) and team captains/managers)
Supplied on the records update form at the start of each season.
Entered by the Secretary into a spreadsheet which is shared with the Webmaster.
Email addresses are held on our web domain supplier's database, in order to map them to job-specific aliases and distribution lists.
Used to contact club officers either individually or as a group. Captains' and managers' phone numbers are also used for urgent contacts, for example when a match is called off.
Names and email aliases are freely available on the website. Addresses and phone numbers are held on our website server, but are only available to people who register as users of the site and log in.
Retained until the club in question ceases to be a member of the league, or submits a new records update form.
Names and contact details of people on the waiting list to join the league
Supplied by the person in question when the request to join is made.
Used to invite teams to join when they reach the top of the waiting list.
Retained by the Secretary until either the club joins, an invitation to join is declined, or the contact information is tested and found not to work.
Names, email addresses, phone numbers and bank account details of umpires
Supplied by the umpire when they join the list.
Held by the Umpires' Co-ordinator; email addresses and phone numbers may be shared with other umpires.
Used to organise umpiring cover for matches, to share issues of concern to umpires, and to pay umpires' expenses.
Retained until the person ceases to be an umpire.
Disciplinary records
Records of players who have been sanctioned for disciplinary infractions.
Held by the Chairman of the Disciplinary Committee.
Used to ensure that sanctions are correctly enforced, and also to identify repeat offending and appropriate precedents for future decisions.
Retained indefinitely.
Names of players in each team (including ages of players under 18)
Supplied on a team sheet, completed by the captain of each senior team before each game.
Held in the league cupboard at the Leisure Centre until collected by the Fixture Secretary.
Used to help the umpires ensure that the rules regarding the protection of under-age players are correctly applied.
Retained by the Fixture Secretary until the end of the season, then destroyed.
Personal playing statistics
Name and team of every player who has participated in the league since the start of the 2005/06 season, together with batting and bowling performances.
All are held on our website server, but only certain information is made available.
Individual highlights, and aggregate stats for every player, are publicly available on the website for the current season.
Aggregate stats for the top batsmen and bowlers in each age group are publicly available on the website for all seasons from 2003/04 onward.
Names and clubs of all individual award winners in the history of the league are available on the website.
Photographs
Photographs of players receiving awards on presentation night.
Publicly available on the website.
Only individual award winners are identified by name.
Website user registration
Includes, as a minimum, name, email address and password; may also include club.
Supplied by the user when they register.
Stored in a database on our website server; the password is not stored in plain text.
Used to restrict access to certain data to registered, logged-in users. The Webmaster is notified of all registrations, and ensures that the facility is not abused by blocking and/or deleting users found to have misused their registration.
Registrations do not expire, and are not deleted, other than manually through a request to .